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News & Press: Community News

Kansas eCourt: CCMS Project Update

Monday, August 12, 2019  
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Track 1 courts go-live

Track 1 courts transitioned to the new centralized case management system between July 30 and August 5.

Track 1 courts are the 8th and 21st judicial districts, which are composed of these counties:

  • 8th Judicial District: Dickinson, Geary, Marion, and Morris counties.
  • 21st Judicial District: Clay and Riley counties.


Adjusting to new processes


As expected with a change such as this, court employees and attorneys must use new processes. We encourage you to be patient with court employees as we all gain experience with these new processes.


Following new rules


New and amended rules are in effect in conjunction with our move to the centralized case management system:

  • Supreme Court Rules 20-24: Kansas eCourt Rules (adopted June 14, 2019)

    Theserules apply only in courts that are using the new centralized case management system. Rule 20(d). Beginning August 5, 2019, the Kansas eCourt Rules apply to filings submitted in the 8th and 21st Judicial Districts, which are composed of Riley, Clay, Morris, Geary, Dickinson, and Marion counties.

    Electronic filers have asked how to comply with Rule 24(b) and also provide information required in pleadings. For example, Rule 24(b)(10) lists "the physical address of an individual's residence" as personally identifiable information. Rule 24(c) lists six exceptions when information is not considered personally identifiable information. An electronic filer should analyze whether an exception applies that allows information―such as a residential address―to be included in a document efiled under the Kansas eCourt Rules.

    Electronic filings in districts other than the 8th and 21st Judicial Districts must comply with the privacy policy regarding personal identifiers as set out in Supreme Court Rule 123.


Notice of Electronic Filing


One area of concern for attorneys is the notice of electronic filing (NEF) in Track 1 courts.

  • NEFs dated before July 30. If an NEF is dated before July 30, the link to the filing no longer works. The reason is that the filing was moved to the new centralized case management system, and the link to it is severed.
  • NEFs dated between August 5 and August 9. NEFs generated between August 5 and August 9 might not work if changes were made to the electronic filing after the NEF was sent. We've worked with the centralized case management system vendor to resolve this issue.


Cases on hold


We discovered that some cases were put "on hold," and the reasons for this are varied.

Some cases were put on hold because information provided at case initiation was incomplete. We are working with our efiling vendor on controls that will prevent efilers from leaving blank any field that would cause the case to go on hold.

Other reasons that cases have gone on hold are unrelated to any action or inaction of the efiler, and those are being addressed with the centralized case management system vendor. Many of these reasons have been resolved.


Wallet accounts for payment by check


We are unable to set up wallet accounts for payment by check at this time. This a temporary problem that we are working to resolve as quickly as possible. Payment by credit card is possible until this is fixed.



State of Kansas
Office of Judicial Administration
Kansas Judicial Center
301 SW 10th Avenue
Topeka, KS 66612-1507


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T 316.263.2251
F 316.263.0629

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225 N. Market, Suite 200
Wichita, KS 67202